May 2, 2015 - If you have the need to define different areas of a worksheet to print, you know that you can do so by simply defining different print areas in your. If you want to invoke the print preview prior to Excel printing, set Preview to True. Parameter #5: ActivePrinter You use the ActivePrinter parameter to set the name of the active printer.

This tutorial explains how to mail merge and make labels from Excel data. You will learn how to prepare your Excel address list for mail merge, set up the Word document, make custom labels, print them and save the file for later use.

Last week we started to look into the capabilities of Mail Merge. Today let's see how you can leverage this feature to mail merge and print labels from Excel's address list. • • • • • • • • • • How to make labels from Excel If you've had a chance to look through article, a large part of this tutorial will be already familiar to you because printing labels from Excel is yet another variation of the Mail Merge. Hp printer software for mac. Whatever intricate and intimidating the task may sound, it actually boils down to 7 basic steps. Now let's have a closer look at each step.

I will be using Microsoft Excel 2013 in this example, but the steps are absolutely identical in Excel 2016 and Excel 2010 and very similar in Excel 2007. Prepare the address list in Excel for mail merge In essence, when you mail merge labels from Excel to Word, the column headers of your Excel sheet become placeholders in a Word document denoting the mail merge fields.

Each placeholder corresponds to one entry such as first name, last name, salutation, city etc. Microsoft Word will be pulling out the information from your Excel columns and placing it into the corresponding merge fields in this way: So, before starting the Mail Merge, invest some time in setting up your Excel spreadsheet to ensure it is properly structured for the merging purpose. This will make it easier for you to arrange, review and print your mailing labels in Word and you save more time in the long run.

Tips: • Give clear and self-explanatory names to your Excel columns, for example First Name, Middle Name, Zip Code and so on. In this way you will be able to quickly locate the right column in a Word mail merge document. • Separate the recipients' information into very small pieces. For example, you'd better create 3 separate columns for titles, first names and last names rather than a single Name column. • Make sure your Excel spreadsheet does not contain any blank rows or columns. When doing a mail merge, empty rows may mislead Microsoft Word and as a result it may merge only some of the entries believing it has already reached the end of your address list. • To correctly mail merge zip codes and any other numbers, please follow the recommendations provided in.

This will ensure that all leading zeros in your postal codes will remain intact. • If you create a mailing list by importing information from a.csv or a.txt file, then use the Text Import Wizard. You will find the detailed guidance in this article -. • To help Microsoft Word locate your address list during mail merge, you can give it a name in your Excel sheet in this way: • Select the address list in your Excel spreadsheet, including column headers.

• Switch to the Formulas tab >Defined Names group > Define Name. • Type a name for the address list in the Name box and click OK. Note that neither spaces nor hyphens between words are allowed, you can use an underscore _ instead. Set up the mail merge document in Word Now you need to configure the main document for the mailing labels you want to print. The good news is that you have to do this only once for all the labels in the mail merge. You can also choose some other content (text or graphics) to include in each label, e.g.

Your company logo or return address. You can configure the label main document in 2 ways: • Using the Mail Merge Wizard.

It provides the step-by-step guidance which may be helpful for beginners. • Using the Mailings ribbon group. If you are pretty comfortable with the mail merge feature or prefer working with the ribbon, you can proceed in this way. Now let's go ahead and configure your main label document.

We will be using the step-by-step wizard in this tutorial to make the learning curve easier. • In Microsoft Word 2007, 2010, 2013 or 2016, create a new document or open an existing one. The currently opened document will become your label main document. If your company already has a package of label sheets from a certain manufacturer, e.g.